Resources
This information is maintained by the Provost Employee Communication Council as a resource for employees and their supervisors. The information below may not apply to all UVa employees. If you have additional questions, please contact the University of Virginia Human Resources Service Center by phone at 434-982-0123 or at http://www.hr.virginia.edu/contact.
Accessibility and Disability Resources and Services
- Back-up Care
- Subsidy (none)
-
Babysitter List(s)
Women's Center - To request a copy of this list, please contact the Women's Center at (434) 982-2361
Nursing School - To request a copy of this list, please contact the School of Nursing at (434) 924-0141 -
Preschool, Day Care, and Activities for Kids
Child Development Centers
Malcom W. Cole Child Care Center - Virginia Law Families web information
- Compensation management toolkit
- Base Salary
-
Ways to Compensate Employees
-
Reward & Recognition Programs
Employee Reward and Recognition bonus payments, non-monetary awards, and recognition leave are available to recognize employee's contributions to the overall objectives of the University. Individual schools may also offer employee recognition programs. -
Job Change
May be granted for on-the-job application of new skills or significant changes in job duties/responsibilities -
Performance Merit
Based on employees annual performance evaluation and may result in a base pay adjustment or a one-time payment or a combination of both -
Temporary Pay
management-initiated temporary supplemental adjustment to an employee’s pay for assuming new duties and responsibilities on an interim basis - Exceptional Recruitment/Rentention
-
Pay Action 7
Note: Until further notice, the upcoming “official” PA7-IBA Cycles are suspended
-
Reward & Recognition Programs
- Dental coverage included with UVa Health Plan coverage
- Enrollment upon hire or during the University open-enrollment period in November
- Dining locations include, but are not limited to: Alderman Café, Garden Room, McLeod Hall, Newcomb Hall, Observatory Hill, Runk Hall, Shea House, South Lawn Commons, Rice Building, and West Range Café
- University faculty and staff dining discount program - To sign up please contact dining@virginia.edu
- University Bookstore - In addition to a discount, the Bookshop also offers an out-of-print search service and a complimentary special order service for those books not normally in its inventory. All staff/students qualify for free membership in its Frequent Reader's Club. Please inquire at the UVa bookstore for more information.
- Interest-Free payroll deduction on computers & consumer electronics at U.Va.
- UVa Sporting Tickets - Payroll deduction available for football season ticket purchases. Employee discounts for other sporting events
- John Paul Jones Arena special discounts - use Promo Code "Ongrounds"
- UVa Microsoft Software Licenses
- Theater and Film (including the Virginia Film Festival)
- Surplus Property through GovDeals, an online auction site for government & university surplus
Education (professional and career development opportunities)
- Professional development, career services, personal enrichment and systems and technical training opportunities through Human Resources
- ITS computer training (complimentary for staff)
-
Education Benefits:$2,000 per calendar year for qualifying employees
University Staff | Classified Staff - Employees may qualify for in-state tuition at accredited Academic Common Market (ACM) programs not offered by Virginia schools
- Supplemental school or departmental education funds
- Ergonomics Policy
- Ergonomics Task Force provides faculty, staff and students resources and/or expertise which will allow them to develop and implement their own ergonomics program
- Environmental Health & Safety is available for workplace safety consultation regarding any unsafe conditions that employees believe exists within the University. Environmental Health & Safety combines experts from disciplines such as Chemistry, Biosafety, Radiation Safety, Ergonomics, Asbestos, Industrial Hygiene, Fire, Environmental Science, Lasers, and Nanotechnology
-
http://www.hr.virginia.edu/hr-for-you/
Dependent Care Account: put aside pre-tax funds each year
Medical Care Account: put aside pre-tax funds each year
Enrollment available upon hire, qualified mid- year event (such as a birth of a child or marriage) or during University open enrollment period in November
-
http://www.hr.virginia.edu/hr-for-you/
Healthcare eligibility requirements are posted on the University Human Resources website for full-time and part-time staff members.
Classified and university staff and faculty are eligible for the UVa Health Plan (high or low premium). Research Associates (post docs) are eligible for the Post Doctoral Health Insurance Plan. All plans currently include dental and prescription coverage.
Enrollment available upon hire, during open enrollment period in November, or a mid-year qualifying event
- Paid holidays are established by UVa every year
-
Annual Leave Policies (consolidated annual, sick and family/personal leave)
University Staff | Classified Staff -
Unused Leave
University Staff: Cash-out payments may be available to university staff for unused annual leave, please contact Human Resources for more information.Employees can also donate their unused leave through the Leave Sharing program, by completing the Leave Sharing Donor Application
Classified Staff: Carryout/payment may be available to classified staff for unused leave. Leave Sharing is also available to classified staff. - Comp & Comp Special Leave hours are awarded to all employees by UVa and/or the Governor. Additional hours can be earned for overtime work when approved by supervisor.
- Recognition Leave - University management may provide employees monetary and non-monetary awards and/or recognition leave (up to 5 workdays) to recognize achievements or accomplishments that contribute to the overall objectives of the University. Please note the UHR request form includes University staff, though the policy does not.
-
Civil and Work-Related Leave provides paid leave for employees to appear in court, to serve on state councils, to resolve work related conflicts, to attend administrative hearings, and to interview for other University positions as well as jobs in other State agencies.
University Staff | Classified Staff -
Education Leave
University Staff (leave without pay policy) | Classified Staff - Emergency/Disaster Leave - a form can be submitted to your supervisor and human resources for approval
-
School Assistance and Volunteer Service Leave - Salaried classified, university staff, and research assistants qualify
University Staff | Classified Staff - Bone Marrow Donor Leave - requires documentation
- Leave Without Pay (allows salaried University staff employees to take unpaid time off from work under special circumstances)
- Military Leave - requires documentation
- Family Medical Leave - Eligible employees may take leave for a qualifying health condition or military duty. Please contact Human Resources for specific details.
-
Those who participate in the Optional Retirement Plan or Virginia Retirement System are covered by a group life insurance
Optional life insurance coverage is also available in both programs (see link above)
University Staff | Classified Staff
- Over 70,000 periodical subscriptions, many available online
- Over 5 million printed volumes including books, including popular fiction and graphic novels, may be checked out for 30 days
- Over 40,000 video recordings and more than 10,000 DVDs may be checked out for 7 days (2 at a time) and are located in Clemons Library Third Floor. Items can be renewed for one additional week
- Over 35,000 audio recordings, including more than 20,000 CDs may be checked out for one semester and are located in the Music Library in Old Cabell Hall
- All materials can be renewed online (only one renewal for videos). You can return any item to any of the libraries
- VIRGO search engine for all UVa collections
- VIVA access for collections not at UVa
- Interlibrary Loan Services available to faculty, staff, and students
- Proxy Service available to access on-grounds library resources from home
-
http://www.hr.virginia.edu/other-hr-services/moving-and-relocation/
The University may elect to offer reimbursement of certain relocation expenses for salaried faculty and university staff hires up to the limits established in the University's Moving and Relocation Policy (https://policy.itc.virginia.edu/policy/policydisplay?id=FIN-013). To be compensated for moving and relocation expenses, an employee must enter into a Moving Agreement with the University prior to receiving any reimbursements.
- UVa Retirement Program - Faculty and managerial & professional university staff have a choice between Virginia Retirement System (VRS) or the Optional Retirement Plan (ORP). The choice once made is irrevocable. Classified staff, administrative & operational University staff and professional research staff participate in VRS.
- Virginia Retirement System (VRS) and Optional Retirement Plan (ORP) Comparison
-
Tax-Deferred Savings Program (TSDP)- UVa offers employer-paid match to employee contributions to a TDSP
University Staff | Classified Staff -
Retirement Planning: Consultation available through the Human Resources office
University Staff | Classified Staff
- University Police Department 434-924-7166
- Equal Opportunity Office 434-924-3200
- Sexual and Domestic Violence Services, Women's Center 434-982-2774
- Sexual Assault Resource Agency (SARA) 24-Hour Hotline 434-977-7273
- Shelter for Help and Emergency 434-293-8509
- Charlottesville Victim and Witness Assistance Program 434-970-3176
- Children's Safety and Wellness
- For additional safety information see Environmental Health & Safety
- UVa Victim/Witness Protection Program 434-531-5600
Savings Bonds and Treasury Securities
- Any salaried Medical Center employee, full-time or part-time, may establish a payroll deduction to purchase U.S. Treasury Securities, including Savings Bonds, through TreasuryDirect. More information can be found at http://www.treasurydirect.gov/
- Computer Repair (UVa Bookstore)
- Dry Cleaning available in various bookstores: UVA Bookstore, Darden Exchange, and Courts and Commerce
- Printing and Copying: Main Service (Old Ivy Road), Other Locations)
- Recycling on grounds
- Pre-tax parking fees and other miscellaneous benefits
- Online access to parking account
- Free bus service(UTS and CAT)
- Zipcar (membership cost to join this national car-sharing service)
- Cavpool (Carpooling incentives program) includes RideShare's Guaranteed Ride Home program for an emergency. Discounts on permits for 2 riders or more riders.
- WorkMed - Through its partnership with UVa WorkMed, the University covers medications and immunizations required for work-related travel abroad. Coverage also includes a professional evaluation to help determine which medications and immunizations are needed for the travel
- MEDEX - The MEDEX Plus Program emergency travel assistance program is available at no cost to UVa benefit eligible employees who will be leaving the United States for UVa business related travel
- Semester at Sea employment opportunities and approved leave
-
A discount vision plan is automatically provided under the UVa Health Plan for active employees and their eligible dependents.
University Staff | Classified Staff -
Additional vision insurance is also available. Enrollment available upon hire or during open enrollment period.
University Staff | Classified Staff
- Alternate Work Schedule Policy and Guidelines
- Telecommuting Guidelines
- Requests to increase/decrease hours or changes to existing positions must be submitted and processed by UVa Human Resources after obtaining your supervisor's approval
- Hoos Well@ (physical, emotional and mental health collaboration program)
- Weight Watchers - UVa employees enrolled in UVa Health Plan are eligible for an incentive payment off their Weight Watchers service fees
- Smoking Cessation - available to all UVa employees, their spouses and dependents over 18 who participate in the UVa Health Plan
-
Stress & Mental Health
UVa Mindfulness Center
Women's Center Counseling Services
Faculty Employee Assistance Program (FEAP) is a free, confidential resource for all UVa employees and immediate family members to address personal issues
Senior Services in McKim Hall provides support and referral for faculty and staff coping with eldercare issues -
Exercise & Fitness
Intramural-Recreation Sports - Full-time UVa Faculty & Staff with *benefits may purchase a membership for a discounted price; memberships are good for one year from the date of purchase. *Thanks to the continued support of the Employee Councils and University Administration, the amount subsidized by your benefit package is $50 off the full price. Part-time faculty & staff are eligible for a one-year or four-month membership at full cost.
Hoos Walking Program is structured into four 12-week sessions throughout the year. You can start participating at any time—even if the start date of the current session has passed.
WorkMed is a comprehensive occupation health and employee wellness program within the Medical Center
Club Sports may be instructional, recreational, and/or competitive
Birdwood Golf Course -
Nutrition
Aetna Simple Steps
Lunch Well.Choose Well.Choose Well is an educational and interactive program sponsored by Athem Blue Cross and Blue Shield to help state employees understand and apply basic nutrition principles to their lunch planning each day for optimal health.
Lunch Classes by WorkMed - Hourly classes will be offered throughout the year that focus on nutritional issues. Topics such as healthy eating, shopping healthy, and preparing easy and healthy meals may be discussed by nutritional counselors. A healthy lunch will be provided to class participants.
Healthy Vending at the Medical Center
-
University Staff
Employees of the University are responsible for conducting their work assignments in a safe and healthful manner in order not to expose themselves or colleagues to risks of bodily harm. When employees are injured while on the job from a risk not shared by the general public, or if they feel ill and suspect their illness is due to their work, it is their responsibility to report the injury and follow the guidelines. - Classified Staff
Additional resources for Employees
- Employee Council Representation
- University of Virginia Human Resources Service Center or 434-924-0123
- Ombudsman, an advocate for fairness
- Compliance and Immigration Services
- LGBT Resource Center
- Teaching Resource Center - SHANTI
- A long list of additional resources can be found on the University human resources new employee orientation website