Faculty Salary Memorandum (2016-17)

University of Virginia
Executive Vice President & Provost

June 14, 2016


TO:      Academic Deans

FROM: Thomas C. Katsouleas, Executive Vice President and Provost

RE:      2016-2017 Faculty Salary Merit Increase

I write to outline the 2016-17 merit increase recommendation process.

Salary increases will be effective July 25, 2016 for 12-month faculty and August 25, 2017 for 9-month faculty. Please note that these dates may be subject to change should we receive alternate guidance from the Commonwealth of Virginia.

As outlined in the 2016-17 budget and planning assumptions, it is anticipated that the average merit increases will be 4.75 percent for teaching and research faculty and 3 percent for members of the professional research staff and administrative and professional faculty. However, the percent and absolute magnitude of these averages may vary by school or unit. All salary increases are subject to the availability of funding. As such, merit increase proposals should correspond to each unit's budget as submitted and approved.

University Human Resources will distribute specific directions as to the appropriate reports to run to initiate the merit increase process. Additional details regarding the timeline of the increase process can be found below.

The following are guidelines related to salary increases for teaching and research faculty:

  • Salary increases should be awarded in accordance with the Policy on University Faculty  Salaries and Bonuses. Per this policy, increase recommendations should take into consideration such factors as performance, market and equity.
  • Increases are not awarded "across the board" or on a pre-determined merit-based scale.
  • Increases should be awarded in accordance with the school's approved peer review plan and methodology for distributing increases.
  • Increase recommendations greater than 10 percent should be accompanied by a narrative justification and supporting documentation.
  • All increases, including those for promotion and tenure, will be effective July 25, 2016 for 12 month faculty members and August 25, 2016 for non 12-month faculty. Please note that these effective dates may be subject to change.
  • Schools will receive salary recommendation worksheets from UHR by June 13 and be expected to submit completed worksheets to the Office of the Executive Vice President and Provost by July 11.
  • Deans will be able to inform faculty as of August 3 of approved merit increases per the timeline provided below.

2015 Timeline for Processing Merit increases
{T&R Faculty/Professional  Research Staff)

June 14 Schools will receive Excel worksheets from University Human Resources
July 11 Schools submit completed worksheets to the Office of the EVP & Provost
By August 3 Provost's Office reviews and approves the salary recommendations
After August 3 Salary increases may be shared with faculty/PRS
By August 5 Schools & Units submit approved workbooks to UHR
August 25 12 month T&R Faculty/ PRS (excluding research assistants) - Monthly payroll processed
September 1 T&R Faculty/ PRS - Monthly check date
September 28 Non 12-month T&R Faculty/PRS Monthly Payroll processed
September 30 Non 12-month T&R Faculty/PRS Monthly Check date


If you have any questions regarding the implementation of the faculty/PRS merit increase, please contact Anda Webb, vice provost for administration and chief of staff, at 4-0999 or by e-mail at alwebb@virginia.edu.

View Original Faculty Salary Memorandum -2016-17 Document