Information about Classroom Maintenance

Spring 2021

Local Planning Assumptions

  • Plan is based on Institutional planning assumptions 

  • Classroom assumptions are for Schools on Central Grounds with undergraduate programs, and do not include SCPS or the professional schools in areas off Central Grounds (e.g., Law, Business, and Medicine).

  • We expect all classes meeting in person to be able to connect electronically for any students unable to attend in person.

Modified Services/Practices to De-densify and Reduce Contact

(Service delivery changes, including access, schedules, contactless transactions, percentage capacity based on minimum social distancing of 6ft/30 sq ft per person, etc.)

Service Modifications:

  • Effective for the Fall ‘20 semester, many courses which cannot accommodate 6’ distancing between individuals must be taught remotely.  Courses which can accommodate this distancing measure will be taught in person as described in this document.

  • Notations as to whether a course will be on line or in-person (or some variation) are available in SIS.

Accessing Services:

  • Course delivery methods will be as indicated in SIS: in classrooms in Charlottesville or online.

Cancelled Services: 

  • There is no expectation of cancelled services.

Physical Space and Building Modifications to De-densify and Promote Social Distancing

(Signage, barriers, reconfiguration of space – entrance/exit, pedestrian flow, layout, building systems, etc.)

Provide list of all spaces and buildings with schematics or layouts (if available).


  • Rooms with two doors may have signs designating preferred entry and exit. For single door rooms, we ask people entering to distance themselves while waiting to gain access and for those leaving to do so promptly while maintaining distance. 

  • There are not barriers in academic buildings for circulation.

  • Staff have installed plastic shields to separate instructors so that they may speak without masks.  Plastic shields deployed thusly are predicated on static lecture delivery from the instructor.

  • Instructors should NOT touch or attempt to clean plastic shields.  They require specific products, staff will clean.  They may fog if random sprays are used.


  • In some rooms with moveable tables and chairs, furniture may be switched to moveable tablet arm chairs to increase the capacity of the room under current requirements.  In other rooms, chairs have been moved so that only the specified alternate capacity may be used, and the floor marked to indicate chair placement.  In most cases, we have stored unused moveable chairs.  

  • In auditoria, seats not in use have been made physically unavailable.

Environmental Hygiene

(e.g. custodial services, self-service, etc. Consult Facilities Management Enhanced Cleaning Protocol.   List any cleaning requirements that are specific to your area)

Custodial Services:

  • Classrooms will be cleaned daily. 


  • We expect occupants to spray and wipe personal space. Please wipe but do NOT spray keyboards.

  • Classroom support will include this information in its usual back to school message.

Other Safety Protocols:

  • Per SEC-045, “Face coverings must be worn by all faculty, staff, and students while inside a University facility or otherwise inside a building on University Grounds.” This aligns with current Commonwealth of Virginia norms.

  • For microphones, we shall provide each faculty member three mike covers to bring to class as they need.

Faculty/Staff/Student Training and Equipment (if applicable)

(e.g. as provider and patron)


  • We do not foresee training on equipment other than the usual new faculty orientations to classrooms. Please contact Classroom Support as usual for orientations and questions at


  • We have added second monitors in many locations to enhance the faculty experience when teaching a blended class with some students in person and some remote.  

Communication Channels 

(Internal to organization and external to community served)

Internal Communications:

  • UREG, ITS, and Provost staff with certain FM support work as a functional group.  We email, zoom, and phone as necessary on a regular basis in non-emergency preparation.  We are continuing our usual group cooperation.