Faculty Merit Compensation - 2024-25

May 15, 2024

 To: UVA School Deans, via email                     
From: Ian Baucom, Executive Vice President and Provost

I write to outline the 2024-2025 faculty merit increase guidelines and process.

Schools should use an average 3.0 percent increase, as authorized by the University for the 2024-2025 merit cycle.

I request that each school provide a faculty merit increase narrative by Thursday, June 27, 2024. It should contextualize the individual and cumulative merit recommendations, including any proposed deviation from the authorized average that may have resulted from budgetary considerations or other factors.

All faculty salary increases are based on performance. Your narrative should address how your school evaluates performance. It should also include how you incorporate considerations related to promotions, market, and equity in relation to performance for the purpose of salary setting.

The following are additional academic faculty salary increase guidelines to keep in mind:

  • Schools are required to submit both a narrative, as described above, and a spreadsheet with individual-level merit recommendations. Schools are encouraged to submit the narrative as soon as possible. Regardless, both the narrative and the spreadsheet are due on or before Thursday, June 27, 2024.
  • All salary increases are subject to the availability of funding. Merit increase proposals should correspond to each unit’s approved budget.
  • Salary increases must be awarded in accordance with the Policy on University Faculty Salaries and Bonuses.
  • Increases should not be awarded “across the board” or on a pre-determined scale.
  • Increase recommendations of zero percent (0%) or greater than fifteen percent (15%) require narrative justification and supporting documentation.
  • For Schools and units with faculty who are partially funded by the Dual Career Program: Please note that the DCP will not contribute to salary increases of more than the average of 3%. Any increases above 3% will need to be covered by the faculty member’s home unit(s) according to the DCP MOU.
  • Schools should coordinate salary recommendations for faculty who hold joint appointments.
  • On behalf of the President, the Provost’s Office will coordinate salary recommendations for faculty who hold University Professor appointments. Schools should submit these recommendations along with a narrative evaluation directly to Maggie Peña Harden by June 27 as well.
Merit Increase Process & Key Dates
By May 28UVA HR Provides Schools with worksheets and directions via SharePoint
By June 27Schools finalize SharePoint worksheets & Narrative Plans                     
As soon as the school has finalized their spreadsheet on the SharePoint site, the dean’s designee should email vpfa@virginia.edu (with the narrative plan as an attachment if not already submitted) so that the Office of the EVP & Provost can begin review         
By July 12Provost’s Office reviews and approves the salary recommendations
After July 19Salary increases may be shared with the faculty
Pay Change Effective & Check Dates
Employee TypeEffective Date 2024Check Date 2024
12-Month Academic FacultyJuly 25August 30
Non-12-Month Academic FacultyAugust 25October 1

If you have any questions regarding the implementation of the faculty merit increase, please email or call Maggie Peña Harden at 434-924-0778.