Office of the Executive Vice President and Provost

Update to Academic General Faculty about PROV-004 Policy

Dear Colleagues, 

I write to share that the revised policy, PROV-004: Employment of Academic General Faculty Members (Tenure-Ineligible), is now posted in the policy directory. 

I am incredibly grateful for the engagement of the faculty working group who shaped this policy update over the last year. Thank you also to the faculty members who responded to the survey regarding proposed policy changes; your feedback helped us better understand your perspectives and priorities. 

While this policy is not set to undergo formal review again until 2031, we will continue to evaluate its impacts and consider policy revisions when needed to best support the faculty. There is no sunset provision included; schools have 12 months to update school-level policies to align with this revision. Thus, not all changes to PROV-004 will be enforceable until schools have finalized their policy updates. 

Below, please find a list of substantive policy changes as part of this revision. Please direct any questions to vpfa@virginia.edu.  

  • Broader activities related to the education mission added in Teaching Track (Section III.A.a) 
  • Addition of a Clinical Track in the Professorial Ranks (Section III.A.d) 
  • Separation of Faculty Librarian Ranks from Professorial Tracks (Section III.B) 
  • Faculty input required on all AGF hiring decisions (Section IV.A) 
  • Establishes nonrenewable appointments for AGF (Section IV.A) 
  • Opportunity for comprehensive school-level feedback on progress toward promotion after 3 years in rank (Section IV.B) 
  • Establishes a standard timeline for AGF eligibility for promotion (Section IV.D.i) 
  • Adds expectations for supervisor feedback on readiness for promotion early in 5th year in rank (Section IV.D.i) 
  • Establishes supervisors/deans may not prevent eligible AGF from promotion consideration (Section IV.D.i) 
  • Establishes a minimum time of 2 years in rank before promotion (Section IV.D.i) 
  • Clarifies provisions for contract non-renewal following promotion (Section IV.D.i) 
  • Adds comprehensive review of faculty hired at a senior rank before securing renewal provisions (Section IV.D.ii) 
  • Section on Expectation of Continued Employment (ECE) shortened as no new ECE reviews may occur (Section VIII) 
  • Extends the policy review timeline to 5 years to allow for school-level implementation (Procedures 1) 
  • Adds procedures for the promotion review process and the evaluation materials for promotion (Procedures 5 & 6)  
  • Establishes procedures for faculty members with joint appointments (Procedures 7) 

I wish you a productive fall. 

Warmly, 

Maite 

Maite Brandt-Pearce 

Vice Provost for Faculty Affairs 

 

© 2026 By The Rector And Visitors Of The University Of Virginia